Paper Submission

PAPER SUBMISSION IS NOW OPEN

Submission Deadline:
Monday, 15 April 2019
Authors submitting papers to the IEEE Photonics Conference (IPC) taking place in San Antonio, Texas are required to submit a 45-word abstract and a 2 page-limit summary, along with the completed online submission form via the Photonics Society online paper collection website beginning Monday, 18 February 2019 and no later than Monday, 15 April 2019. Authors will be notified by mid July regarding the status of their paper by email.

PAPER SUBMISSION FORMAT & INSTRUCTIONS

  • The two-page paper should be typed single space with one-inch margins on all four sides. Charts, illustrations and figures must fit within the two-page paper specification.
  • The 45-word Abstract will be used for publication in the Advance Program. Over length abstracts will not be accepted and will affect your ability to successfully submit your work.
  • The 2 Page Summary will be published in the Conference Proceedings if accepted. It must be submitted as a PDF file. Please see the link below for detailed submitting information.
  • Although IEEE does not require a specific format for their conference articles, IEEE eXpress Conference Publishing provides these optional MS Word and LaTeX templates free for use.
    Click here for IEEE eXpress Templates (US Letter size)

Author Notifications/Copyright Agreement

Notifications are sent only to the corresponding author.

A copyright agreement form must be completed as part of the submission process. You will be able to submit your Copyright form electronically at the end of the submission process. You can still opt to send a signed copyright agreement form, but it MUST be mailed to the IEEE/Photonics Society office within 72 hours of paper submission. Write the corresponding author’s last name in the upper left hand corner of the form and put the online submission assigned paper ID number in the upper right hand corner.

Technical papers received outside the electronic submission site will not be accepted. Revisions will only be accepted up until the paper submission deadline.

Electronic Submission

Authors are asked to provide vital pieces of information, including, but not limited to the paper title, presentation type, and a 45-word abstract, as well as all authors’ contact information. This information must be completed in its entirety; failure to do so may inhibit your ability to successfully complete your submission.

Paper Rejections

Adherence to the instructions for preparation of the abstract and summary is imperative. Any of the following conditions may result in rejection of the paper:

1. Failure to submit the paper electronically by 15 April 2019.
2. Failure to submit the 45-word abstract.
3. Failure to complete a copyright agreement.
4. Paper summary exceeds two-page limit.

*Please be advised, only submissions that are presented live at the conference by a registered attendee will be eligible for submission to Xplore. Any paper not presented on site will be considered a “no-show” and pulled from the final proceedings. The IEEE Photonics Society does not accept video submissions.